If you’re familiar with event planning, then you know most events are months in the making. That’s why we’ve already started planning a Halloween event all the way back in spring! The sixth annual Toronto West Halloween Fest is on Sunday, October 29, 2017. To prepare, our team is organizing permits, decor, entertainment, event sponsorships, and much more.
Because this is our 6th year planning the event with St. Joseph’s Health Centre Foundation, we know what it takes to make this event successful. Never been to the Toronto West Halloween Fest? Check out the video below to see the highlights from last year.
As you can see, this is one of Toronto’s best Halloween events for the entire family. The street festival and costume parade takes over Bloor West Village. Over 10,000 people are expected to join us for our free family festival. This year’s event sponsorships and proceeds will go towards a new Kids’ Emergency at St. Joseph’s Health Centre.
Why St. Joseph’s Health Centre?
St. Joseph’s promise is to make this community one of the healthiest in Canada. This means looking at the needs of our neighbours, finding ways to make their care even better, and making it happen. To do this, they’ve launched Promise, the $70 million Campaign for St. Joseph’s Health Centre that will build a better St. Joe’s for our community. Event sponsorships are a big component to this campaign.
Did you know more than 500,000 people live in Toronto’s west-end community? That’s equivalent to the population of Newfoundland and Labrador. 80% of our neighbours will get all the care they ever need locally – for our west-end neighbours, that means St. Joseph’s Health Centre.
St. Joseph’s is a leader in caring for kids in our west-end community. Last year, parents brought their kids to St. Joe’s more than 56,000 times and 3,250 babies were born. More people come to our Emergency than anywhere else in the city. Last year, St. Joseph’s had more than 100,000 visits in Emergency – 19,000 alone in our Paediatric Emergency.
Event Sponsorships – Let’s Talk Numbers
Our event sponsorships and onsite vending opportunities allow flexibility, visibility and a solid platform to help you stand out and make an impact. This festival allows you to engage with thousands of potential consumers while making a difference in your community. As a community partner, you will have access to the full benefits of participating in the festival. Last year, Toronto West Halloween Fest received 535,000 social media impressions (growth of 41% from previous year). In addition, the festival obtained 21,000,000+ media impressions and 52 stories in the media.
Connect with your community the way you want to. As a community partner, you will receive a 10×10 footprint at our event to engage with event guests. In addition, sponsors have the opportunity to sell onsite, distribute samples and engage with event attendees brand awareness. You’ll have the opportunity to customize the activation based on your goals. Looking to make an announcement or performance on stage? Come on up!
As a sponsor, you’ll become part of our network and receive invitations to St. Joseph’s Health Centre Foundation events. This allows our sponsors to stay connected and become an active member of our caring community.
Already looking forward to October? Contact Tigris today at 1-844-4TIGRIS or send us an e-mail to learn more about event sponsorship opportunities for Toronto West Halloween Fest.
As we’re sure you already know, Tigris does a lot more than provide great talent for events. In addition, we create and plan all the logistics behind some of the amazing events we staff. Heading into 2017, one of our ‘New Years Goals’ was to team up with more clients to plan high-impact, newsworthy events. Experiential marketing Toronto is one of our greatest talents. We want the world to know what we are capable of!
Coincidentally, at the end of January, we received an inquiry from a UK based film company looking to “produce a PR Stunt / Experiential activation in a few months’ time and need an agency to guide and support us.” He was flying from London to Toronto and wanted to meet up with Tigris. Our CEO was away so our account director and marketing manager met with him and his client from TransferWise the same week.
Seal the deal – boutique style
Bigger isn’t always better. Our friends from the UK were happy to hear we’re a boutique style agency, with 6 staff in head office and 2,000 part-time events staff across Canada. What you see is what you get. Our clients had the comfort of knowing they would be working directly with who they were meeting from start to finish. With other experiential marketing Toronto agencies, our clients were concerned they would not get the same quality of service as Tigris could offer. We pride ourselves on our ability to build strong relationships with our clients and make sure they feel like a priority, no matter the size or scale of the event. From the get-go, we were eager to share our ideas with our potential clients – they left with pages full of notes which they were extremely appreciative of.
Executing the idea
TransferWise developed an idea for their Canadian launch, and it was nothing short of big and splashy. TransferWise enables customers to transfer money abroad quickly and easily with low-cost money transfers. Banks and other providers often add a markup to their exchange rate while advertising low fees, which means you could be paying huge hidden charges. TransferWise transparently displays its fee upfront and deducts it before conversion. No nasty surprises and more money in YOUR pocket. What could be better than that?
In 2016, Canadians sent over CAD$30 billion out of the country. More than CAD$1 billion of that went into banks’ profits due to misleading fees and bad, often undisclosed, exchange rates. TransferWise was born out of frustration with how the financial system is bogged down by such unfair practices. This does not need to be the norm. Newswire, 2017
To bring their concept to life, Tigris was required to cast a huge group of talent to dress in pyjamas and sleepwalk throughout the Toronto financial district. Tigris sourced 10 beds and a larger than life sized alarm clock (10 feet and 500 pounds, to be exact) to leverage as props and decor. At the end of their destination, the sleepwalkers ‘woke up’ and realized the bad exchange rates and hidden bank fees they were being charged by the big banks. Let’s skip to the final video to show you exactly what we’re talking about.
So, how did we pull this off logistically?
As you can see, there are a lot of components to this video – even for an experiential marketing Toronto style shoot. Helene, our creative mastermind and logistics guru, had a lot to source in a tight timeline, all while finding the best rates possible. She sourced the following for the shoot – 10 twin bed frames with mattresses, bed linens (10 sheet sets + 84 branded pillowcases), 114 feather pillows, slippers, and a 10ft to-scale clock. We also rented a hotel room for staff to get changed in over the 2 days of shooting.
Our head office assembled the beds (shout out to anyone who has ever assembled IKEA furniture) and we worked with our vendor to design and develop the clock. We sent weekly progress pictures of the clock to TransferWise for them to approve any and all artwork. When the clients saw the clock for the first time in person on April 4th, their faces were priceless. The photos simply don’t do it justice!
And how did you select those enthusiastic sleep walkers?
In addition to decor and logistics was talent! As you can imagine, sourcing and selecting 80 staff for the stunt took some time. Experiential marketing Toronto is no joke! On the pre-shoot day, April 5th, 10 extremely daring and enthusiastic staff were required along with 70 staff and 6 assistants for the grande finale the following day. When reaching out to talent, we asked them the following questions:
Are you extremely outgoing/daring and willing to:
- wander into a supermarket in their boxers and climb into the frozen pea section and fall asleep?
- fall asleep on a stranger’s shoulder on the subway?
- sleepwalk to the front of a queue in a shopping centre?
- brave the cold on some of the skimpier outfits (tank top silk nightie/boxer shorts)?
As you can imagine, we got some mixed reactions from our team. We worked on compiling a mix of ages, talent and ethnicities that would be suitable for the event. The talent selected for April 5th (pre-shoot day) were required to sleep in random places around Toronto including Union Station, Nathan Philip Square and outside of the big banks. Needless to say, security was not enthused.
On April 6th, the sleepwalkers walked through the underground PATH during morning rush hour to their destination, Brookfield Place. Once there, they listened for their cue (a large air horn) and broke out into a massive pillow fight – playing their part of ‘waking up’ to hidden banking fees – to a tee. Can you image a pillow fight with 70 people in pyjamas? We’ve got the footage to show you – and yes, we were live on the news!
You always need a backup plan.
Because our clients aren’t local, and due to the high volume of staff, our dates were set in stone. Therefore rain or shine, this was happening. Thankfully, the sun was shining on April 5th for the pre-shoot outdoors. Initially, the long-term forecast had said 3 degrees celsius with snow! On April 6th, the original plan was to shoot outdoors, but this was scrapped when we saw the call for rain. A new plan was developed and we believe it made even more of an impact to do the pillow fight indoors – what do you think?
Experiential Marketing Toronto :: What’s Next for #TeamTigris?
As an experiential marketing Toronto agency, we couldn’t be more proud of the final product. The video we co-produced with ManyMakers hit 325,000 views in 5 days – not to mention the 55,000+ views on our own Tigris Events fan page (15,000 organic and 35,000 with an ad). Our goal is 1,000,000 views and we are confident we will hit it by the end of the month!
Uncle Ben’s Rice & Grains Food Truck Challenge
What better way to celebrate a new, delicious product than with a Food Truck Challenge? Food truck’s are eye-catching, specialize in a specific product, and bring a sense of community. Food is known for bringing people together; it’s impossible not to bond over something delicious! That’s why Uncle Ben’s decided to execute a Food Truck Challenge in 3 major markets across Canada; to showcase the convenient, versatile and delicious new dish amongst these large communities.
Uncle Ben’s Rice and Grains Food Truck Challenge will be executed in Montreal, Vancouver and Toronto this summer with the help of our dynamic Tigris brand ambassadors. The purpose of the promotion is to promote Uncle Ben’s new product, Rice and Grains. Three local food trucks from each city will compete to see who can create the most delicious recipe using Uncle Ben’s Rice and Grains, which contains wholegrain brown rice and quinoa.
Tigris assisted Roaming Hunger and FleishmanHillard for the planning and execution of these events. Our Tigris brand ambassadors will be dressed in bright orange aprons in each city, distributing passports to each attendee. The passport will be used to guide attendees through the event; after visiting each food truck to receive a free sample, the participant will have their passport stamped with the recipe. With a full stomach, participants are asked to vote for their favourite dish/food truck.
The Montreal Food Truck Challenge took place May 26th, and participants loved sharing their experience with the Tigris brand ambassadors. Free food on a beautiful day made the experience even more positive for attendees. There was a long table set up in the middle of the event for participants to sit, relax, eat and debate over their favourite dish. The experience brought everyone together and added a strong sense of community.
You know the old saying, ‘you have to spend money to make money’? This event is a perfect example. An investment was made in the creation of the event, and ROI can be seen by measuring the sales in each city. After having such a positive consumer experience, and giving participants the recipes to re-create an easy, delicious dish at home, brand awareness and sales for the new product will increase. Consumers respond better when they are giving the opportunity to experience a brand, as opposed to being pushed to purchase a product.
The following food trucks that will compete in each market are :Meet 2 Eat, Le Tigre, Super Thai Food (Vancouver), Food Dudes, Buster’s Sea Cove, Fidel Gastro (Toronto) Pas d’Cochon dans mon salon , Le TukTuk and Landry et Filles (Montreal). These events are stacked full of experts!
Uncle Ben’s Food Truck Challenge will occur in Vancouver on June 7th and Toronto on June 9th. Stay up to date with the winners of the Uncle Ben’s Rice and Grains Food Truck Challenge by visiting their Facebook Page. The winner from each city will be travelling across Canada for the rest of the summer, so be sure to visit UncleBens.ca to see when the winning food truck will be visiting a city near you!
Become Part of the Food Truck Frenzy with a Food Truck Challenge
This wasn’t our first time participating in a food truck activation. This popular trend utilizes experiential marketing to the fullest extent and is embraced by brands to encourage participation and discussion in their products. In 2015, Tigris teamed up with Grassroots Advertising to execute a Food Truck Sampling Tour in Calgary, Edmonton and Vancouver for Cloverleaf Tuna Toppers. Along with sampling the different flavours, consumers were given 2$-off coupons on their first purchase of the product.
Remember the thrill of chasing the ice cream truck down the street? Re-create that excitement with a Food Truck Challenge for your consumers. Contact Tigris today at 416-283-9119 or send an e-mail to firstname.lastname@example.org. Tigris is a brand experience agency specializing in dynamic event staffing & experiential marketing. Not only can we provide the energetic, knowledgeable staff for your event – but we can develop and execute the concept from start to finish. Let us bring your brand to life with the power of presence!
A Quick Guide to Street Team Marketing
It’s officially spring (although the weather begs to differ) and summer will be here before we know it. This is the perfect time to utilize street team marketing! Street teams are a cost effective strategy to reach thousands of consumers in a short amount of time, boot sales and improve market visibility of your brand, product or service. If done properly, street team marketing is quick to put together and eliminates the cost of attending a trade show or obtaining permits to be at a specific venue or location. Take a look at our quick guide to street team marketing to get started!
Have a Reasonable Goal
Let’s say you want to hand out 100,000 flyers over the course of 10 days. Depending on the market and location, this task may be a piece of cake, or extremely difficult. For example, Toronto is an extremely busy city with a high population. If you were to have a street team roam near Union Station, one staff could easily distribute 100 flyers an hour. Multiple that by 12 staff working 8 hours a day for just over a week, and you’ve hit your goal. That being said, not everyone will want to hear about your service or take a flyer. You need to take into consideration the time it takes to engage with each consumer to make a meaningful interaction. Make sure your goal is reasonable and achievable!
Street team marketing is only effective when your potential consumers actually stops and takes the time to grab a flyer or coupon and hear more about your brand. Be creative with the aesthetics of the flyer; use bright colours, bold fonts, even add a texture! Don’t put too much information on your flyers, only the most important points and a link back to your website. Be creative with uniforms – what would you like the staff to wear? From mascots to sleek matching uniforms, this is a great way to draw attention to your team. You can also incorporate props such as branded cars and extra giveaways, depending on your budget.
Why do your potential customers care about your street team marketing efforts? Are you promoting a special offer, discount or BOGO? Is there a contest with a great prize? Do you have free samples? By giving your consumers an incentive to make a purchase, visit your store or website, you are bound to get more results. Sometimes all they need is a little push!
Have Impeccable Timing
When you plan your street team marketing, timing is an important factor. Think about when outdoor traffic will be the highest and utilize these times to engage with consumers. Below are a few ideas of when to target your audience:
- Downtown during Spring Break
- 7am-10am (before work)
- 4pm-7pm (after work)
- Long Weekends
For example, if you’re promoting a food product, it may be a good idea to have your street team activate during breakfast and dinner hours. Take your product into consideration when evaluating the best time for foot traffic.
Street Team Marketing: Boost Sales and Brand Awareness for Your Brand This Spring!
Are you ready to try street team marketing? Contact Tigris today and together we can create an effective street team to reach your goals. Tigris operates in over 15 markets across Canada including Toronto, Vancouver, Ottawa and Calgary with over 1,500 experienced brand ambassadors on our roster. Send an e-mail to email@example.com or give us a call at 416-283-9119 for a free, no obligation quote on street team marketing. Stay within your marketing budget with an attractive, engaging street team.
Pumpkin carving, corn mazes, haunted houses and horror flicks are a few activities you may be participating in this Halloween. If you can’t wait to hit the streets to score some delicious Halloween candy, you should register for the Toronto West Halloween Fest on Sunday, October 25th. Tigris has proudly partnered up with St. Joseph’s Health Care Foundation for the 4th year of their annual event. Our CEO, Serena and National Account Manager, Helene have been dreaming of ghouls and goblins for the past 5 months; working on planning and logistics to support the execution of this event fundraising initiative. We are extremely excited to shut down a large part of the city for this charitable, festive event and want to see you there!
Event Fundraising for a Trick-or-Treat 5k Walk
Most holidays and special occasions involve lots of eating. We know you’re still full from your Thanksgiving dinners, but there is ALWAYS room for chocolate and candy! Instead of simply eating delicious candies to celebrate Halloween, St. Joe’s has developed a Trick-or-Treat 5k walk to support care for the kids at St. Joe’s. There will be tons of spooky surprises along the way, and you won’t feel too bad while munching on that candy bar. You deserve it after walking 5k!
The Trick-or-Treat 5K Walk will run south and then north through the beautiful Bloor West Village. Not only will you be working on your fitness, but you will be supporting the new Paediatric Emergency Department at St. Joe’s that will be built with your help! We encourage parents and children to dress up in their best Halloween costume (and don’t forget your furry friends). Pets are welcome and encouraged, so be sure to bring them along for the walk, and don’t forget their costume!
If you’re interested in participating in this interactive (and rewarding) event – it’s very important that you register for the walk. For families, registration is $40, and individuals are $20. Remember, this is going to an extremely worthwhile cause. All families are also asked to raise $300, and individuals $100 to support the community at St. Joseph’s Health Centre. Register today to start a Trick-or-Treat team with your family, extended family and/or co-workers, join an existing team or sign up as an individual. Last year, over 18,000 parents brought their children for care at the Paediatric Emergency centre. Help make this space bigger and better this Halloween. Prizes are awarded to the top fundraiser!
The Trick-or-Teat 5k walk is basically your Halloween Fashion Runway. Dress up as your favourite TV character, super hero, or food! Stuck for idea? Check out some of our favourite costumes for parents, children and pets. Start thinking of your costume now, because there is a prize for the best costume as well.
Parent Costume – Peanut Butter Jelly Sandwich
Baby Costume – easy to carry throughout the walk!
Dog Costume – Pugkin Spice Latte
Event Fundraising And Sponsorship – Want To Know How You Can Help?
After the walk, there will be a fun festival on Bloor Street West with amazing surprises and performances. There will be live performances from Splash’N Boots, Swansea School of Dance and even a Taylor Swift impersonator! The festival is open to everyone and takes place on Bloor Street West between Jane and Runnymede. There are also plenty of fun activities including a meet-and-greet with hockey legends, a costume contest, awards for top fundraisers and much, much more. You can check out some of the pictures from last year here.
The entire Tigris head office will be participating in the Toronto West Halloween Fest on Sunday, Oct. 25th alongside a dozen of our events staff and tons of volunteers. Some of our staff will be positioned at various stations alongside volunteers to create an unforgettable experience for each and every family. There will be Toronto Argo’s Cheerleaders, mascots, a photo booth experience, pumpkin decorating, Scotia Bank Hockey Zone and NHL Signing and a unique Underwater Adventure booth sponsored by local realtor Christine Simpson!
We are still looking for 45 volunteers for this event. Assist us with this worthwhile cause for a day of spooktacular fun! Email Amy at firstname.lastname@example.org for more information on how you can volunteer at the Toronto West Halloween Fest.
As the event management partner for this event fundraising initative, Tigris is still accepting new sponsors to supply tricks or treats to excite festival attendees! It will be an amazing opportunity for you to build impressions and interactions for your brand within the west-end community. If you are interested in sponsoring the event, please contact Amy as well. Scotiabank, Pizza Pizza and Cineplex are some of this year’s sponsors (just to name a few!)
Although this is only our 3rd time working alongside St. Joe’s, Tigris has been operating nationwide for over a decade. With a team of experienced account coordinators and event planners, Tigris is able to tackle any event, anywhere! Our event staffing, planning and creative services are available in Ottawa, Toronto, Vancouver, Calgary, and many other markets across Canada. Remember, Christmas is just around the corner! Give Tigris a call today at 416.283.9119 for a free quote on any of our services or send us an e-mail at email@example.com
Tigris’ Tips for Planning Outdoor Marketing Events
Next time you’re walking around the busy streets of Toronto, try taking in what’s going on around you. Have you ever really stopped and given the time of day to someone who’s handing out flyers, asking for donations, wanting to chat about a cause, or encouraging you to enter into a contest? All of these are various outdoor marketing events strategies. The range of how to execute an event is huge, and outdoor events are just starting to bloom with the beautiful weather we’ve been fortunate to have!
Outdoor marketing events vary from small to large scale – it all depends on what you’re trying to promote! Over the past decade, Tigris has planned and staffed hundreds (if not thousands) of outdoor marketing events, so we have a few tips we’d like to share to ensure that your next event will be a success before taking it outside.
Type of Event
Did you know the difference between types of events? An event is deemed a Special Event irrespective of anticipated attendance, if one or more of the following is true:
1. The event will be selling or serving food to the public
2. The event will be using sound amplification (speakers, mega phone)
3. The event will require the construction /installation of tents, or stages
4. The event will be serving or selling alcohol
5. The event will use a hot air balloon
6. The event will have amusement type rides and games ie. Bouncing castle
7. The event is accepting donations, fund-raising, running a lottery, draw or raffle
9. The use of generator(s) in the park
Location, location, location. Figure out your ideal location and then look into permits, just to make sure you can make your event happen! Also, be sure to know exactly who your targeted audience is. Once you know the market that you want to hit, it will help narrow down locations to activate your outdoor marketing event. If you’re looking for dog owners, try executing your event in a park; however, many government run parks have a special set of guidelines you need to follow – for example, the event can only be not-for-profit and open to the public. If this is not what you want for your event, you will need to consider a privately run facility or a federally run park vs. a provincial or city park.
Where are you planning on holding your outdoor marketing event? The waterfront, a local park, or right in the heart of the city? Either way, you’re going to need a permit to execute your event, especially if it’s large scale. Be sure that you have researched the city’s rules and regulations and ensure yourself enough time to secure a permit. For the city of Toronto, permits should be submitted eight weeks prior to your event date – just an FYI. In the case that you’re executing a massive event, you’re most likely going to need more than one permit, and you will have to deal with different departments. Will your event require road closures? You’ll need a permit for that. Will you be serving alcohol? You’ll need a permit for that. The fastest way to shut down an event is to hold it without a permit. The list goes on and on, so be sure to research!
Interesting announcement from the City of Toronto: In conjunction with the Pan Am/Parapan Am Games, Parks, Forestry and Recreation has developed a Permit Reduction Program which will provide organizations/groups an opportunity to apply for this one time funding for Pan Am/Parapan Am Games related community events prior to and throughout the Games. Just another FYI 😉
Plan for rain! While we all hope for sunshine, there is a 50/50 chance (or higher) that the rain could spoil your day. How can you combat this? One of the best solutions for an outdoor event, depending on the type of event, could be tenting. Some companies require alot of time to get tents up but others are portable and can be set up in a flash. Again, this depends on the size of your event but it’s always better to be safe than sorry. You can also buy weather insurance just in case you need to cancel your event due to a crazy thunderstorm that wouldn’t be safe for guests to attend anymore.
Communication is key! All throughout your event, you’ll need to have a communications plan. You need to have second and third plans prepared and the ability to pull through. If you’re event is up north, there could be a risk that your cell phone(s) won’t work – or could die mid-day. To combat this concern, you could arrange for walkie-talkies or head sets to stay in regular contact with your entire team (potentially on different channels for different groups) so everyone is 100% accessible, especially in an emergency situation. Depending on where your outdoor event is located, cell phone signal may not be strong so you have to plan on back up.
Working Outdoor Marketing Events
As a brand ambassador, you’ve probably been rained on a few times while working outdoor marketing events. It’s important to not let the weather get you down though. Being a brand ambassador, it is your job to represent the brand to the best of your ability, especially if it’s a rain or shine event. There are some things to keep in mind when working an outdoor event, because only Mother Nature knows what kind of weather we’re in for!
Uniforms. Uniforms can be tricky with some brands – it may be 30 degrees outside, but you’re required to wear black dress pants and a long sleeve shirt. Depending on how flexible the client is, ask the account manager if shorts could be an option. Never assume. If it’s a rainy day, be prepared and embrace the weather! Bring an umbrella, a poncho, a sweater – whatever you think you’ll need to stay dry for however long your shift is. At Tigris, we value our events staff and recognize that in order for you to be as outgoing of a brand ambassador as you can be, you have to be comfortable! On a hot sunny day, bring water! There were be complimentary water while working outdoor marketing events, but bring some just in case. Sunscreen and hats are also key. If not outlined in your protocol, please don’t wear flip flops even though it’s hot out. This is mostly for safety reasons – so trust us! For whatever the environment may be while working outdoor marketing events, be prepared! Outdoor marketing events are full of surprises. You never know what you’re gonna get!
Summer isn’t over yet! Are you looking into outdoor marketing events but need some help with planning and staffing? Tigris would love to help! Call us for a free quote today at 416.283.9119.